Hero Attach for Google Apps Email
Hero Attach for Google Apps enhances your Gmail by bringing unprecedented attachment capabilities.
With Hero Attach all users in your domain will be able to:
- Send emails of up to Gmail’s attachment limit of 25Mb to anyone.
- Track access to attachments – know time and who accessed.
- Save space, bandwidth and speed up delivery of large emails.
How does it work
Hero Attach for Google Apps works in two modes:
- Automatically for emails above 10Mb
- When requesting attachment tracking for emails of any size.
Emails above 10Mb
For emails above 10Mb in size, hero Attach automatically replaces attachments with a URL (link) for emails sent outside of your domain. Attachments are stored by mxHero and replaced with a URL pointing to the file. As such, an email that had 12Mb in files becomes a 15Kb message with a link. When a recipient wants to retrieve the attachment, he clicks on the link. When this occurs, the sender receives a notification of when the attachment was accessed.
Requesting Attachment Tracking
Requesting Attachment Tracking requires that the user indicate that the email being sent have its attachments tracked. On all email programs, this can be achieved by adding a shortcode to the emails subject line.
The shortcode for Attachment Track is: [mxatt]
Subject: [mxatt] Sales Proposal
Note: the shortcode will be removed before being sent to recipients.
- Permits email to be used to transfer large files. Currently many email systems only allow attachments up to approximately 10Mb.
- Alternatively, allows file sharing using email.
- Reduces the size of email attachments. Files increase in size by about 1/3 when being transmitted via Email. Ex. a 10Mb file becomes 13Mb when sent via email.
- Saves bandwidth. When email is sent to more than one person, a complete copy is sent to all users. This means that an email with a 10Mb attachment sent to 5 people, even if only for formality, requires more than 50Mb to transfer.
- Allows senders to accurately track whom and when attached files are accessed.
Samantha sends a 25Mb video file to her friend Mary by attaching it to an email.
Construction company X saves bandwidth and gains capability by ensuring that large (25Mb) construction project CAD files are converted to URLs in emails.